Human Resource Assistant (Intern)

Position Title: Human Resource Assistant (Intern)

Function/Program(s): Human Resources

Supervisor's Title: Health Director

Location of Work: Health Hub, Pikangikum, ON

Hours of Work: Business Days from 9:00 AM to 5:00 PM

Position Summary

Located in Pikangikum First Nation, a community of 4000 people living in beautiful, remote Northern Ontario, the Human Resource Assistant (Intern) will work with the Pikangikum Health Authority (PHA) to provide administrative support, assisting in various workforce and workplace functions, and ensuring efficient and effective operations in this regard.

The Human Resource Assistant (Intern) will embark on a dynamic learning journey, aimed at developing skills and knowledge. They will learn about and provide support for the various aspects of workforce and workplace operations, including recruitment, employee onboarding and training, record-keeping, health and safety, pay and benefits, and other areas as needed.

This entry-level role provides an opportunity to gain hands-on experience in a supportive environment. Under the guidance of a Manager, they will learn about processes and policies while actively participating in projects and initiatives. This role is important in helping to maintain smooth HR operations, fostering positive employee relations, and supporting regulations and guidelines.

Specific Duties and Responsibilities

Recruitment Support:

• Assist in job posting and job board management.
• Schedule interviews and communicate with candidates.
• Maintain applicant tracking system and related records.
• Assist in conducting background checks and reference checks.
  

Employee Onboarding:

1. Prepare and organize new hire orientation materials.
2. Assist in onboarding paperwork and documentation.
3. Ensure a smooth transition for new employees.
   

Human Resources Records Management:

• Maintain and update employee records, both electronic and physical files.
• Assist in data entry, ensuring accuracy and confidentiality.
• Generate reports and HR-related documents as needed.
  

• Benefits Administration:
• Support benefits enrollment and changes.
• Assist employees with benefit inquiries and issues. ‍

‍HR Communications:

• Respond to employee inquiries and provide information on workplace policies and procedures.
• Assist in preparing and distributing workplace-related communications.
  

Compliance and Reporting:

• Help ensure management is meeting guidelines and regulations.
• Assist in compiling data for HR metrics and reporting.

Payroll Support:

• Assist in timekeeping and attendance tracking.
• Help with payroll-related tasks and inquiries.

Employee Relations:

• Foster a positive work environment by addressing employee concerns and inquiries professionally and promptly.

Other duties will be assigned as necessary. ‍

Working Conditions

• Office and Computer work
• Use of email and virtual meeting technologies

Skills needed for success:

• Professionalism and a customer-oriented approach.
• Strong problem-solving skills.
• Adaptability and a willingness to learn.
• Effective multitasking and prioritization abilities.
• Ethical and trustworthy behavior.

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What you can expect

• Competitive Compensation package
• Extensive learning and development will be provided throughout working hours
• A culture of performance recognition and appreciation
• A commitment to excellence.

Qualifications

• High school diploma and office experience OR an acceptable combination of training, education and experience will be considered.
• Experience working in a First Nation setting or Indigenous organization is ideal.
• Previous experience in an administrative role is an asset but not essential
• Ability to learn and apply workplace practices, policies, and procedures.
• Great communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to develop strong organizational skills.
• Familiarity with HRIS (Human Resources Information Systems) is an asset but not essential.
• Knowledge of Anishinaabemowin would be an asset.
• Basic knowledge of record keeping methods and tools with a willingness and ability to learn new technologies.
• Service oriented, courteous and ability to take initiative.

Summary

Location: Health Hub, Pikangikum, ON

Term: Full-Time Position

Salary: Dependent on qualifications and experience

Hours: Business Days from 9:00 am to 5:00 pm – 35 hours a week

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Pikangikum Health Authority requires Criminal Reference Checks for those offered positions. We thank all applicants, however, only those being offered an interview will be contacted.

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Applicants should note that COVID-19 Vaccination is required for all Pikangikum Health Authority staff.

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How to Apply

If you are interested in this opportunity, please submit your resume to HR@pikangikum.ca